For records management, archival and e-discovery purposes, text is a beautiful thing. Whether it comes in the form of a Word document, Excel spreadsheet or an e-mail, it can be cataloged, classified, retained and searched easily using most conventional archival and retrieval solutions.
Even if the file name itself doesn’t point explicitly to the contents of the file, it’s still relatively easy to glean the context of text-based files based on keywords. This enables text files to fit neatly within the confines of electronic records retention systems for automatic archival based on established retention rules. As a result, it’s fairly easy to separate the wheat from the chaff: the business record that must be retained from a personal note of the “Honey, can you pick up milk on your way home?” variety.
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